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Payment processing – what it is, how it works, and best practices

The procedure used to authorize, capture, settle, and reconcile payments is known as payment processing. It is an essential part of banking software that makes it possible for companies to receive and process payments quickly and securely. This article will go through payment processing, including what it is, how it operates, and the best - practices for using banking software.

A single swipe or tap can frequently be all consumers need to complete payment. Even if it only takes a few seconds, the transaction is completed after a number of distinct processes and triggers. Payment processing can be confusing and challenging for business owners to comprehend.

How do you process payments?

The complete procedure of moving money from one account to another is referred to as payment processing. This can contain a range of payment options, including bank transfers, credit and debit cards, and e-wallets. Both companies that need to collect payments in person and those that need to accept payments online depend on payment processing.

But it's not necessary to be that way. Once defined clearly and effectively, the mechanisms and stages involved in payment processing are obvious. This article will outline the process steps in payment processing, describe how they affect your company and your clients, and provide you tips on how to get ready to accept credit and debit card payments with assurance.

The series of steps that take place when a business starts an online payment transaction is known as payment processing. This includes interacting with financial institutions and customer accounts, processing card transactions, and building secure portals.

36 percent of the 29 million establishments in the US accept payments by credit and debit cards. Also, the typical consumer does 75% of their purchases using a digitized payment method annually. That much tapping and swiping is a lot.

Why, though, is it so well-liked?

Banks give real credit and debit cards that allow owners to borrow money to pay for goods and services. On the other hand, debit cards enable users to borrow money up to a predetermined available credit, as well as the balance is paid back over time with interest.

Digital wallets are software platforms that allow financial transactions online and are often used on mobile devices. utilize them for digital transactions. Digital wallets include services like Apple Pay, PayPal, and Google Pay.

Bank transfers are automated money transactions that frequently take place between companies. Generally, larger transactions like paying the rent or making a significant purchase employ this mode of payment.

Paper checks used for payment can be turned into ACH transactions using electronic checks.

How Payment Processing Works

There are usually multiple procedures involved in processing payments. The issuing bank must first approve the payment in the authorization phase. The process of actually sending money from the user's account to the merchant site, known as "capturing the payment," comes next. The money is then remitted from the bank to the merchant's account as part of the settlement process. The process of connecting transactions to the appropriate accounts and verifying that all monies have been correctly accounted for is reconciliation.

The payment processing service gives the card's authorizing bank the transaction details after receiving them from the merchant. After determining if the cardholder has enough money to finish the transaction, the issuing bank either authorizes or rejects the transaction.

The process of approving transactions includes the detection of fraud. To spot potential fraud, issuing institutions employ a variety of fraud detection methods, including transaction pattern analysis and location comparisons with the cardholder's typical location. The bank may reject the transaction or get in touch with the cardholder to ask for additional information if it detects fraud.

In general, the transaction approval procedure is essential for guaranteeing the confidentiality and accuracy of electronic best payment solutions. By confirming the transactional information

detecting potential fraud, the payment system can prevent unauthorized transactions and protect the cardholder's funds.

The issuing bank notifies the payment processor whenever the payment is approved, and the payment processor notifies the merchant when the payment is approved. In order to complete the transaction, the payment processor must transfer the funds from the financial institution to a merchant's acquiring bank.

Although both online payments and processors are crucial elements of the digital payment system, their roles are distinct. The payment gateway is a service that makes it easier for customers to transfer their payment information from their website to the payment processor. It ensures that the payment details are accurate as well as encrypts all payment information to protect its security during transmission.

The payment processor is responsible for receiving and processing the payment information from the payment gateway

Best Practices in Banking Software

When online payment processing services come to processing payments, there are a number of best practices that financial institutions such as banks ought to adhere to. They consist of payment processing platforms:

Security: Because payment processing involves secure payment systems and the handling of private financial data, it is essential to make sure that all transactions are safe. This can involve taking precautions like using two-factor authentication, encryption, and fraud detection software.

Integration: Other banking software and systems, such as accounting and inventory control software, should be interconnected with payment processing. This makes it easier to guarantee the accuracy and currentness of all financial data.

Compliance: Payment processing is governed by a number of laws and standards, including PCI DSS and GDPR. To avoid fines and other penalties, banks and other financial institutions must make sure they comply with these rules.

Scalability: To allow expansion and to change business needs, payment methods should be scalable. This may provide functions like recurring billing, automatic payment processing, and subscription management through payment processing software

Customer assistance: banks and other financial institutions should offer strong assistance to assist businesses and other clients with any problems they may face. This can involve a range of support methods like chat, email, and phone.

Processing payments and merchant accounts

A merchant account is yet another element that is essential to e-commerce payment processing. They are distinct from bank accounts and are exclusively used to process credit or debit cards. During the settling of pending transactions, money is held in merchant accounts.

After one credit payment has been processed and funds are approved, merchant accounts are put into use. In order to hold and handle the funds, they are then transferred from the issuing bank to the merchant account. The money is subsequently transferred from the merchant account into the company's checking account for access and use within 24 to 72 hours of bank processing


The ability for businesses to receive and process payments safely and effectively are provided by payment processing, a crucial component of banking software. E-commerce payment solution Banks and other financial institutions can make sure that their credit card processing systems are efficient and dependable by adhering to best practices in safety, interconnection, regulation, scalability, and customer service.

To see how Kuboon Commerce can assist you in ensuring that your company is ready to accept a wide range of forms of payment, sign up for a demo.

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